AZHAR architecture
 
 

PROCESS: PROJECT PLAN

Key: Stage

1. Purpose of work and Decisions to be reached
2. Tasks to be done
3. People directly involved

A. Inception (Briefing)

1. To prepare general outline of requirements and plan future action.
2. Set up client organization for briefing. Consider requirements, appoint architect.
3. All client interests, architect.

B. Feasibility

1. To provide the client with an appraisal and recommendation in order that he may determine the form in which the project is to proceed, ensuring that it is feasible, functionally, technically and financially.
2. Carry out studies of user requirements, site conditions, planning, design, and cost, etc., as necessary to reach decisions.
3. Clients’ representatives, architects, engineers, and as according to nature of project.

C. Outline Proposals (Sketch Plans)

1. To determine general approach to layout, design and construction in order to obtain authoritative approval of the client on the outline proposals and accompanying report.
2. Develop the brief further. Carry out studies on user requirements, technical problems, planning, design and costs, as necessary to reach decisions.
3. All client interests, architects, engineers, and specialists as required.

D. Scheme Design

1. To complete the brief and decide on particular proposals, including planning arrangement appearance, constructional method. outline specification. and cots, and to obtain all approvals.
2. Final development of the brief, full design of the project by architect, preliminary design by engineers, preparation of cost plan and full explanatory report. Submission of proposals for all approvals.
3. All client interests, architects, engineers, QS and specialists and all Statutory and other approving authorities.

Brie f should not be modified after this point.

E. Detail Design (Working Drawings)

1. To obtain final decision on every matter related to design, Specification, construction and cost.
2. Full design of every part and component of the building by collaboration of all concerned. Complete coat checking of designs.
3. Architects, engineers and specialists, contractor (if appointed).
Any further change in location. size, shape, or cost after this time will result in abortive work.

F. Production Information

1. To prepare production information and make final detailed decisions to carry out work.
2. Preparation of final production information i.e. drawings, schedules and specifications.
3. Architects, engineers and specialists, contractor (if Appointed).

G. Bill of Quantities

1. To prepare and complete all information and arrangements for obtaining tender.
2. Preparation of Bills of quantities and tender documents.
3. Architects, contractor (if appointed).

H. Tender Action

1. Action as recommended in NJCC Code of Procedure for Single Stage Selective Tendering 1977,.
2. Action as recommended in NJCC Code of Procedure for Single Stage Selective Tendering 1977,.
3. Architects, engineers, contractor, Client.

J. Project Planning

1. To enable the contractor to programme the work in accordance with contract conditions; brief Site inspectorate; and make arrangements to commence work on Site.
2. Action in accordance with The Management of Building Contracts’ and Diagram 9.
3. Contractor, sub-contractors.

K. Operations on Site

1. To follow plans through to practical completion of the building.
2. Action in accordance with The Management of Building Contracts’ and Diagram 10.
3. Architects, engineers, contractors. subcontractors, client.

L. Completion

1. To hand over the building to the client for occupation. remedy any defects, Settle the final account. and complete all work is accordance with the contract
2. Action in accordance with The Management of Building Contracts’ and Diagram 11.
3. Architects, engineers, contractor, client.

M. Feed-Back

1. To analyze the management, construction and performance of the project.
2. Analysis of job records. Inspection of completed building Studies of building in use.
3. Architect, engineers, contractor, client.

 

The RIBA Plan of Work Stages

The RIBA Plan of Work is a robust process protocol which describes the activities
from appraising the clients requirements through to post construction The stages
are also used in the appointing documents to help identify the architects services.


A: Appraisal
Identification of Client's requirements and possible constraints on development.
Preparation of studies to enable the Client to decide whether to proceed and to select probable procurement method.

B: Strategic Briefing
Preparation of Strategic Brief by, or on behalf of, the client confirming key requirements and
constraints. Identification of procedures, organisational structure and range of consultants and others to be engaged for the project. [Identifies the strategic brief (as CIB Guide) which
becomes the clear responsibility of the client]

C: Outline proposals.
Commence development of strategic brief into full project brief.
Preparation of outline proposals and estimate of cost.
Review of procurement route.

D: Detailed proposals.
Complete development of the project brief.
Preparation of detailed proposals.
Application for full development control approval.

E: Final proposals.
Preparation of final proposals for the Project sufficient for
co-ordination of all components and elements of the Project.

F: Production information
F1: Preparation of production information in sufficient detail to enable a tender or tenders to
be obtained.
Application for statutory approvals.
F2: Preparation of further production information required under the building contract. [Now in two parts, F1 - the production information sufficient to obtain tenders and F2 - the balance required under the building contract to complete the information for construction]

G: Tender documentation.
Preparation and collation of tender documentation in sufficient detail to enable a tender or
tenders to be obtained for the construction of the Project. [Solely concerned with the documentation required for tenders. Particularly useful with D+B or management contracts]

H: Tender action.
Identification and evaluation of potential contractors and/or specialists for the construction of the project. Obtaining and appraising tenders and submission of recommendations to the client.

J: Mobilisation.
Letting the building contract, appointing the contractor.
Issuing of production information to the contractor.
Arranging site handover to the contractor.

K: Construction to Practical Completion.
Administration of the building contract up to and including practical completion.
Provision to the contractor of further information as and when reasonably required.

L: After Practical completion.
Administration of the building contract after practical completion.
Making final inspections and settling the final account. [Clearly separated from the
construction phase ]

RIBA Work With An Architect
RIBA Work With An Architect

RIBA Outline Plan of Works
Outline Plan of Works

OUTLINE PLAN OF WORK

A Appraisal
Carry out studies to determine the feasibility of the Client's requirements.
Review with the Client alternative design and construction approaches and the cost implications

B Strategic Briefing
Perperation of a Strategic Brief, on behalf of the client, confirming key requirements and constraints. Identification of procedures, organisational structure and range of consultants and others to be engaged for the Project.

C Outline Proposals
Prepare Outline Proposals
Provide information for cost planning
Produce communication drawings for use with, Planning Authority, Neighbor,and Freeholders
Report on environmental and energy efficiency opportunities
Submit to Client outline proposals and approximate construction cost

D Detailed Proposals
Develop the Detailed Proposals from approved Outline Proposals
Provide information for preparations of cost estimate
Consult statutory authorities
Incorporate environmental and energy efficiency strategy.
Submit to Client the Detailed Proposals, showing spatial arrangements, materials and appearance, and a cost estimate
Prepare and submit application for full planning permission

E Final Proposals
Develop Final Proposals from approved Detailed Proposals
Provide information for revision of cost estimate
Consult statutory authorities on developed design proposals
Submit to Client type of construction, quality of materials, standard of workmanship and revised cost estimate
Advise on consequences of any subsequent changes on cost and programme

F Production Information
Prepare production information for tender purposes
Prepare schedules of rates and / or schedules of works for tendering purposes and revise cost estimate
Provide information for preparation of tender pricing documents and revision of cost estimate
Prepare and make submissions under building acts and / or regulations or other statutory requirements
Prepare further production information for construction purposes

G Tender Documentation
Prepare and collate tender documents in sufficient detail to enable a tender or tenders to be obtained
Where applicable pass final information to Planning Supervisor for pre-tender Health and Safety Plan
Provide information for preparations of pretender cost estimate

H Tender Action
Contribute to appraisal and report on tenders / negotiations

J Mobilisation
Provide production information as required for the building contract and for construction

K Construction to Practical Completion
Make Visits to the Works in connection with the Architect's design
Provide further information reasonably required for construction
Review design information from contractors or specialists
Provide drawings showing the building and main lines of drainage and other information for the Health and Safety File
Give general advice on operation and maintenance of the building

L After Practical Completion
identify defects and make final inspections
Settle Final Account, or, provide information required by others for settling final account